Guide

Export documents, by category.

Four categories, four different sets of paperwork, and almost no overlap between them. A buyer moving from furniture into seafood is starting again, which is the single most common surprise for anyone widening what they import from Indonesia.

Agriculture & food

EUDR due diligence statement: For the EU only. Coffee is in scope, so the importer files a statement in TRACES NT with the geolocation of the plots the lot came from. Large operators from 30 December 2026, small and medium from 30 June 2027.
Phytosanitary certificate: Issued by the Indonesian plant quarantine authority against the plant health requirements of the destination country.
Certificate of origin: Which form applies depends on the destination and on the preference scheme in force between it and Indonesia.
Certificate of analysis: Laboratory report on the lot that shipped: moisture, defects, and anything else the contract names.
Safety data sheet: Needed by the carrier and by whoever handles the goods downstream, and the basis for how the consignment is classified in transit.
Treatment certificate: Where the lot is steam-treated, the record of that treatment travels with it and is worth asking for by name.
EU organic certificate of inspection: Where the lot is sold as organic into the EU, and issued in TRACES for the specific consignment.
ISPO certificate: Held by the plantation and the mill. Compulsory under Indonesian law and worth verifying against the certifying body rather than a scan.
Bill of lading: For a bulk parcel this travels with a tank cleaning record and a previous cargo declaration.
Packing list: Bale counts and net weights per crate, which is what the receiving factory checks against.
REACH registration: For European buyers the obligation sits with the importer or an appointed representative rather than with the Indonesian producer.
GACC facility registration: The precondition for shipping to China. Verify the establishment number against the published list rather than accepting a certificate scan.
Health certificate: Issued by the Indonesian competent authority against the destination's requirements for the product.
ISPM 15 mark: On the pallets under the cargo. Checked separately from the goods and a common reason for a hold.
Fumigation certificate: Required by several destinations for dried plant material in bulk.
HACCP plan: Village production still needs a documented food safety system for most importing markets, and this is the usual gap.
Halal certification: Commercially decisive in several destination markets, and it applies to the plant rather than to the bean.
Certificate of free sale: Required by several markets for food ingredient registration, and it attests domestic legality only.
GACC registration: For China, registration of the producing area and the packhouse rather than only a processor.
Organic certificate: Possible for forest honey where the foraging area qualifies, and it is a harder certification than it sounds because bees do not respect boundaries.
HACCP certificate: A thermally processed low-acid food, so the process schedule and its validation are the centre of the audit.
Halal certificate: Standard for Indonesian food exports and required for several destination markets.
BPOM registration: Indonesian regulation covers traditional medicine and supplements domestically.

Furniture, wood & rattan

V-Legal document: Issued under SVLK, Indonesia's timber legality assurance system. Required for wood products to every export destination, and not only to Europe.
EUDR due diligence statement: For the EU only. Wood is a listed commodity and furniture is a derived product, so both are in scope. Large operators from 30 December 2026, small and medium from 30 June 2027.
ISPM 15 treatment mark: On the wood packaging that travels with the goods: crates, pallets and dunnage.
Certificate of origin: Which form applies depends on the destination and on the preference scheme in force between it and Indonesia.
Export restriction check: Confirm that the article you are ordering may be exported in the form you want it. The boundary between raw, semi-processed and finished is set by trade regulation and has moved before.
Fumigation certificate: Some destinations require treatment for plant-fibre goods. Whether yours does depends on the country and the article, and it has to be settled before loading.
Treatment record: The record of how the bamboo itself was treated against insects, from the facility that did it. Ask for it by name, because it is the document that predicts whether the goods survive.
Phytosanitary certificate: Issued by Badan Karantina Indonesia. Whether it is required depends on the article and on the destination's plant health rules.
Emission compliance record: The mill's certification and test results for the standard your market applies. Ask for the certificate number and the testing body, then check it.
Food contact declaration: Where the piece is intended for food, a declaration covering the timber, the adhesive and the finish against your market's rules.
Test report: Where the material is used structurally or outdoors, a test report on the actual stone rather than a general datasheet for the type.
Certificate of analysis: Ash, moisture, calorific value, durability and fines on the lot that shipped.
Safety data sheet: Needed by the carrier because of self-heating and dust.
CITES export permit: For forms covered by the annotation. Establish whether your article needs one before contracting, because it cannot be obtained retrospectively.
SVLK V-Legal document: Indonesia's timber legality system covers this product, and the document is issued against the shipment.
ISPM 15 mark: Applies to the packaging under the cargo. A missing mark holds a container even when the panels themselves are in order.
Formaldehyde compliance record: For the United States this is a federal requirement on composite wood, and the evidence travels with the product.
Packing list: By crate, with weights, because a stone shipment is planned and checked by weight.
Lacey Act declaration: For the United States, the botanical species in Latin plus country of harvest on every plant-product entry.
EU general product safety: For the European market, alongside the specific toy safety requirements and a responsible person in the union.
SVLK certificate: Where the destination requires evidence of legal origin for the material and the manufacturer.
Weight and quality certificate: Independent verification at loading, which on a bulk mineral is worth its cost.
REACH: For the European Union, restrictions on substances in articles apply to the finished goods and the obligation is the importer's.
CITES permit: Where an exotic species is listed. Without the permit the goods are seized rather than delayed.

Seafood

Catch certificate: For the EU. Issued and validated by the flag state to show the fish was not caught illegally. The regime covers imported wild-caught seafood as a whole and is not specific to tuna.
Approved establishment number: The processing plant has to already appear on the EU approved list. A plant that is absent from it cannot be added in time for your order.
Export health certificate: Issued by the Indonesian competent authority against the public health requirements of the destination, and travelling with the consignment.
HACCP system: A system that runs at the plant. Nothing about it travels with the consignment, but it is what the health certificate rests on.
Certificate of analysis: Residue testing on the lot that shipped, against the standard your market applies.
Certificate of origin: Which form applies depends on the destination and on the preference scheme in force between it and Indonesia.
Export permit check: Confirm whether raw dried seaweed may be exported in the form you want it. Indonesia regulates this trade and the scope has been revised before.
Phytosanitary or health certificate: Which one applies depends on how the destination classifies dried seaweed. Settle it with your customs broker before the first order.
Species identification: Established before anything else, because it decides whether a CITES permit is required at all.
CITES export permit: For listed species, issued against available quota. Without it there is no lawful export.
Safety data sheet: Needed by the carrier, because self-heating drives how the consignment is classified in transit.
Size and season check: Confirm that the sizes and condition you want may lawfully be taken and exported in the season you are buying.
Health certificate: Issued against the destination's requirements for fishery products, covering the plant and the consignment.
EU approved establishment: The processing plant has to appear on the destination's approved list before a single carton can enter.
HACCP plan: Histamine is a named hazard for this species, so the plan and its records are what a buyer or an auditor asks for first.
CITES permit: Required for listed species and for most corals. Check the listing for the exact species before ordering rather than after.
Packing list: By species and count, because that is what quarantine and customs check against the box.
GACC facility registration: The precondition for shipping to China. Verify the establishment number on the published list rather than accepting a scan.
HACCP certificate: Raw material sourcing and the extraction process are the controls that matter in the audit.
Halal certificate: Frequently requested, and marine collagen is the reason many buyers choose it over bovine or porcine sources.
Invoice and packing list: Count, weight, size and value per line. On high-value goods the description has to be exact.
Marine insurance certificate: Specialist valuables cover rather than standard cargo terms.
Phytosanitary certificate: Where the destination treats dried seaweed as a plant product requiring it.
REACH: For industrial use in the European Union, where the registration obligation sits on the importer side.

Essential oils & personal care

Certificate of analysis: Against ISO 3757 and the contracted PA number, issued on the batch that shipped and not on a reference sample.
Safety data sheet: Required by everyone who handles the goods downstream, and the basis for how the drum is classified in transit.
REACH: For the EU, the registration obligation sits with the importer or an appointed only representative. It does not sit with the Indonesian distiller.
Certificate of origin: Which form applies depends on the destination and on the preference scheme in force between it and Indonesia.
CITES export permit: Issued by the Indonesian management authority against available quota. Without it there is no lawful export, in any form of the product.
Conservation authority recommendation: From the provincial conservation office, establishing that the material and the trader are within the system.
Import permit or notification: Your own country's CITES authority has its own requirement on entry. Arrange it before the goods move rather than after.
Phytosanitary certificate: Where the destination requires one for a plant-derived raw material.
Legality documentation: Establishing the origin of the wood and the right to harvest and trade it. This is the document that decides whether the shipment happens.
REACH registration: For European buyers the obligation sits with the importer or an appointed representative.
HACCP plan: Open-air drying and milling, so the documented system is what a food buyer asks for first.
Dangerous goods declaration: Where the flash point brings the product into scope, prepared by somebody trained to prepare it.
EU general product safety: Consumer goods entering the EU need a responsible operator established there plus technical documentation.
Cosmetic notification: For the European Union, notification through the portal and a safety report signed by a qualified assessor, held by a responsible person established in the EU.
BPOM registration: Indonesian cosmetic regulation applies to the maker domestically, and a BPOM number is a useful signal that a workshop has met a formal standard.
Halal certificate: Relevant for cosmetics in several destination markets and increasingly requested.
Legality documents: Where the destination treats forest products as requiring evidence of legal origin, which depends on the product and the market.
Organic certificate: Available from certified growers, and the certifier has to be one your market accepts.

What a shipment needs depends on the product, the producer and the market it is going to. This is what travels with the goods we write about, and it is a starting point for a conversation with your customs broker rather than a list to work through alone.

Questions buyers ask.

Why is seafood so much heavier on paperwork?

Because it is an animal product entering under public health rules, and because wild-caught product also has to prove it was legally caught. Two independent regimes apply at once, and both have to hold before a consignment enters.

Can one supplier cover all four categories?

A trading company can quote all four. Whether the same company holds an approved seafood establishment, a timber legality certificate and cosmetic registrations is a different question, and the answer is usually no. Ask which factory makes each thing.

Which documents have to exist before production starts?

Anything that depends on the producer rather than the consignment. An approved establishment listing, a legality certificate or plot-level traceability cannot be arranged after the goods are made, and those are the ones that stop orders.

Who assembles the file in practice?

The exporter builds most of it and your customs broker checks it against what your border expects. The gap between those two is where consignments sit, and closing it early is a large part of what an agent is for.

Tell us the product and the destination.

We map the documents against your market before anyone quotes a price, so the list is specific to your shipment rather than to a category.